Procedure of spelling permissions

Question

I would like to verify the intended procedure for giving spelling permissions. There is now a Spelling permissions in User, Roles and Permissions, but my guess is that that permissions does NOT give permissions to modify any books, correct? It only gives permissions to change spelling status, resolve spelling notes, etc. In other words, you only want to give that permission to people who spell well. To actually fix the spelling of the word in a text, you would need to (separately) have that permission, correct?

In other words, if you had a task in your project plan to check the spelling in the current book, you would want to indicate that the task requires permission to change the text. But if the person finds a word to fix in that text that also needs to be fixed in a different book, he/she would not generally have permission to make that change unless that chapter/book/text happened to be at the same stage in the project plan.

So how do people generally handle that? If someone is doing a significant amount of spell checking at one moment, and expects to find corrections to be made across many books, would you recommend temporarily assigning all books to him/her in Users, Roles, and Permissions (risking conflicts with other currently editing users), or would you have them just specify the correction in the Word List, fix it in the current book, and then wait until the spelling task is assigned for that other book and correct the spelling of that word then? There is something nice about correcting the spelling errors when you see them, but it doesn’t seem to work out so well permissions-wise.

Answer 1

You are correct, you are giving the ability to mark words as correctly or incorrectly spelled – not editing the text.

If a spelling bothers you in a text that you can’t edit, you have 3 options:

1. Mark it incorrect. If the team is using the project plan, the person with the responsibility to fix spellings will be notified of the error(s) and they will have to fix them in order to proceed.
2. Insert a note for the person to fix the spelling. A note is noticeable even with spelling turned off.
3. Take a time to fix spellings by telling the team to stop working, do S/R, and then you can assign yourself permission to edit all text.

I like option 1 best in the context of the project plan. The plan ensures that the error will receive attention and the person who is assigned spelling issues will get the required edit permissions to fix it.