What do the colors and symbols in the Big Picture Chart mean?

Question

OVERALL

• Currently, stages are (or can be) defined or renamed and placed in order by the project administrator.
  Certain organizations might want to lock down required stages and their order, so that progress reporting is consistent.
• Tasks are (or can be) defined by the project administrator. The administrator defines whether a task is for individual chapters (CHAPTER TASK) or for the entire book (BOOK TASK). The administrator can assign tasks and checks to any stage, and can place them in any order within the stage.
• Tooltips provide information when you hover your mouse pointer over a cell.

LEFT-SIDE INFORMATION: Stage and task names, Book summary

Stage title

• A Stage name is bold and underlined. The underline indicates that clicking the name will open the Project Plan dialog.
• The percentage to the right of a Stage name gives the overall percentage of verses completed for the book at that stage. The entire line provides progress information for that stage.

Task and check titles

• A title is black if the item has not been completed or if there are errors for that item.
• A title is gray if the item has been completed.
• A title with an underline is a CHECK. Click a check title to run the basic check or to open a dialog that is filtered to show the errors for this check in the entire book.
• A title without an underline is a TASK.

Icons for tasks and checks

• (See Paratext Help for image: BookTask.png) The full book icon designates a BOOK TASK.
• (See Paratext Help for image: ChapterTask.png) The half-book icon designates a CHAPTER TASK.
• (See Paratext Help for image: Check.png) The five horizontal dashes icon designates a CHECK. A check is something Paratext can calculate.

Checkmark buttons (on far left):

• A box with a checkmark button appears only for project administrators, to the far left of chapter tasks. Click the “Select All Eligible Chapters” checkmark button to mark all eligible chapters completed and thus catch up on marking progress.

Gear symbol

• Indicates that the check depends on settings. Click the symbol to open the dialog where you can set the settings.
• Only the project administrator sees the gear symbol.
• The gear symbol has orange background if required settings for this check have not been specified. You cannot get meaningful check results until you specify the settings. If the gear symbol is orange, the entire row is also orange (except where a column is gray).
• If you hover over an orange Gear, a tooltip tells which inventory needs to be initialized.

Book Summary (the column to the left of the dark line)

• A checkbox is for a BOOK TASK.
• A checkmark in a checkbox indicates that someone has determined that the BOOK TASK has been completed satisfactorily.
• The bold black numbers are for stage progress information and indicate how many chapter cells do not have a checkmark.
• The black numbers that are not bold are for CHAPTER TASKS or CHECKS and indicate how many remaining issues there are for that item in this book. The number gives the total of the numbers in the chart to the right.

If there are no issues in the book, there is a gray 0.

RIGHT-SIDE INFORMATION: Chapter Progress

• Chapter Numbers are shown as column headings.
• The Stage line cells show the chapter progress in that stage.
• A CHAPTER TASK has a cell for each chapter in the chart area.
• A BOOK TASK does not have a cell for each chapter since it relates to the whole book – not individual chapters.

Cell colors

• White: This is the “normal” color.
• Light Gray column: Indicates that either Scripture text is missing (or not translated); or that a verse number is missing. Click the number in a cell to see what needs to be fixed.
• Orange: Indicates that this needs attention! Possible causes are:
  • Settings for this check have not been specified. You cannot mark this chapter as completed until you specify the settings.

Cell symbols

• Blank/Empty: There are no errors. You can click to mark the task completed for this chapter if you have permission to mark progress.
• Checkmark:
  • For this chapter, the CHAPTER TASK has been completed.
  • For this chapter, the STAGE is completed.
• Slash in Reddish-Gray cell:
  This chapter is not yet ready to be marked complete for this stage. Unresolved issues might include:
  Missing Scripture text
  Unfinished book or chapter tasks
  Unresolved issues in checks
  Unresolved notes
• Number greater than zero (black): The number says how many errors or incompleted items there are for the CHECK for this chapter. The goal is for number to be zero – indicating that there is nothing more to do. Click a number to display errors for that item or to open a dialog that is filtered to show the errors for this check that occur in the chapter.
  EXAMPLE: A number for the Chapter/Verse Numbers check shows how many verses are missing or how many verses do not have text.
• Zero (gray): The CHECK does not have any errors or incompleted items for this chapter.
• Asterisks: The chapter has more than 99 errors. If you rest the mouse point on the cell, the number appears in a tooltip.

Stage line cells

• The Stage line cells indicate the chapter progress in that stage.
• When the chapter tasks and checks for the stage are complete, the stage cell automatically becomes checked.

Tooltips

• If you hover over a checkmark in a chapter task, a tooltip shows the name of the person who clicked to mark it as completed, followed by date and time that it was marked completed.

APPENDIX:

Light blue color:

• The “active” row and column when mouse pointer rests on a cell.
  The column highlight stops at the end of the stage you point at.